1.1    

Is the administration of the Sacrament of Baptism of infants in accordance with Act V, 2000?

Yes/-

Comments:

1.2    

Are office bearers representative of congregation and parish in terms of age and gender?

Yes/No

Comments:

In age office bearers are representative of our congregations but not of the parish. At Dunnottar the youngest elder is currently over 50. At the South this figure is lower.

There are many children, young people and adults from 18-45 in the parishes but this is not reflected in our regular church membership/attendance.

1.3    

What constitution do you have and does it serve mission?

Yes/-

Comments:

Dunnottar has operated under a Unitary Constitution since the beginning of the current ministry [2007].

South worked under Model Constitution at the time the linkage came into effect but recently moved to the Unitary form.

The Unitary Constitution allows for greater team membership beyond office bearers and even across congregations.

It has allowed us to rationalise the number of meetings therefore allowing more time for our work and witness..

It has raised awareness of all the Trustees of their responsibilities in all aspects of church life.

It also allows us to hold a shared vision of who we are and where we are going. Formulating that shared vision is still a work in progress.

1.4    

Does the employment status of members of staff, their working relationships and the prioritisation of their work serve effectively the congregation’s mission?

Yes/-

Comments:

Our employed staff have a very particular focus: 2 cleaners, 1 church officer and 1 secretary.  They provide the necessary skills to keep our church buildings clean, cared for and welcoming. They also provide the necessary back-up for effective communication and administrative support not only for the Minister but also for elders and church groups.  Our secretary also has a key role as the first point of contact with the church for many people outside the membership.

1.5    

Is the church in compliance with Act Xll 2007 re provision and maintenance of manses? 

Yes/-

Comments:

1.6    

Have recent property survey findings and recommendations been implemented?

Please confirm the date of the last inspection of Sanctuary halls and manse.

Yes/No

Comments:

Last Presbytery property inspection at Dunnottar took place in September 2012.

No Presbytery property inspection at the South has taken place in recent years.

1.7    

Charities and Trustee Investment (Scotland) Act 2005 states that Charity trustees (or connected persons) cannot be remunerated unless certain conditions are met.  If any Trustees or connected persons are in receipt of payments have correct processes (Law Dept. circular) been followed?

Yes/-

Comments:

1.8    

Has your financial court adopted the General Assembly approved Bribery and Procurement Policy as instructed by Presbytery in November 2012?

Yes/-

Comments:

Yes

No

Is the Church’s 2010 Policy Statement on Safeguarding displayed in church premises and made accessible to the congregation?

Y

Has Kirk Session appointed a Safeguarding Co-ordinator?

y

Has the Co-ordinator’s name been passed to the Presbytery Safeguarding Contact and the Church of Scotland’s Safeguarding Service?

Y

Has the Co-ordinator undergone training by a trainer accredited by the Safeguarding Service?

Y

Has the Kirk Session appointed two or more others to work with the Co-ordinator in operating a Safeguarding Panel?

Y

Are all appointments of persons working with children and/or protected adults reported to and minuted by the Kirk Session?

Y

Is a register of all workers maintained by the Safeguarding Co-ordinator; has this been inspected and found to be up to date and in order, and has the Presbytery’s Safeguarding Contact received two copies? Are past years’ copies of the form stored?

Y

Are all completed application forms, job descriptions and other schedules retained on file, viewed and found to be in order?

Y

Have all workers been issued with the Church’s ‘Safeguarding and adults at Risk’ Summary Card?

Y

Have all volunteers/employees been encouraged to attend Safeguarding training?

Y

Have all volunteers/employees been made aware of the procedures to be followed in the event of an allegation or declaration of harm or abuse?

Y

Are Kirk Session, Minister, Co-ordinator and Safeguarding Panel aware of the policy for ‘Including Those Who May Pose a Risk’ and the procedures and support for working with convicted offenders?

y

Have members of the Kirk Session attended Safeguarding Training for the recruitment, management & support of workers they appoint?

N

Is the Kirk Session implementing the Church’s Safeguarding policies & procedures?

y

Is the Kirk Session implementing the Church of Scotland Data

Protection Policies.

y

Date:

Signature of Leader of Visiting Team:

Average weekly attendance at Sunday worship:

at South

at Dunnottar

at St Bridget’s

Number of Sunday Services:

Total No:

Age profile of attendees (approximate):

With the exception of Christmas and Easter the average age of attendees at services is 65+

under 16

   8 [total Kids Praise and Sunday School]

60

80

50 

1

16 – 24

  nil

25 - 44

   8 parents and leaders]

45 - 64

   8

65+

remainder

Other worship services:

Type of service (evening, lunchtime, local care home, messy church etc.)

Total attending

Ave. age

Communion:

Morning : 4 times a year [2XD and 2XS]

Afternoon at St Bridget’s: 3 times a year

Evening at South : 2 times a year

100

40

15

Care homes:

Sunday afternoons : total 30 times a year

(6 at Clashfarquhar; 24 at Edenholme)

Wednesday mornings : every quarter

Wednesday afternoons : every month

20

15

10

Holy Week/Easter

[ecumenical]

Harvest

Advent/Christmas

Holy Week evenings at St Bridget’s

Early morning at the Harbour 

Elderly/Housebound at St Bridget’s 

Bereavement Service

Nine Lessons and Carols

Christingle

Carols and Watchnight

Christmas Day

50

100

50

20

50

100

100

20

Number on Communion Roll:

2015 -

578

2014 -

598

2013 -

630

2012 -

675

2011 -

743

Number on Communion Roll:

2015 -

245

2014 -

249

2013 -

266

2012 -

278

2011 -

281

Male

Female

Average age

Elders  as at 31.12.2015

[D] 11

[S] 7

[D] 16

[S] 6

60+

60+

Board Members or Deacons’ Court (if appropriate) as at 31.12.2015

[D] n/a

[S] 2

[D] n/a

[S] 5

          -

          60+

Staff member details other than minister (associate minister, secretary, youth worker, etc.)

Church Officer [D]                                         65+

                                   Secretary [D]             40+

                                     Cleaner [D]              60+

                                     Cleaner [S]              30+ 

How many baptisms or blessings per annum?

Adult baptisms/blessings in brackets.

2015 Baptisms

        Blessings

 5 [D]      1 [S]

 none

2014 Baptisms

        Blessings

 9 [D]      2 [S]

 none  

2013 Baptisms

        Blessings

 6 [D]      5 [S]

 none

2012 Baptisms

        Blessings

13 [D]     2 [S]

none-

2011 Baptisms

        Blessings

 11 [D]    4 [S]

How many weddings per annum?

2015 -

 3 [D]     1 [S]

2014 -

 6 [D]     0 [S] 

2013 -

 4 [D]     0 [S]

2012 -

12 ]D]    4 [S]

2011 -

14 [D]    4 [S]

How many funerals per annum?

2015 -

29 [D]   6 [S]

2014 -

29 [D]  11 [S]

2013 -

33 [D]  18 [S]

2012 -

32 [D]  18 [S]

2011 -

27 [D]  23 [S]

Please tell us about specific demands of your situation (exceptional number of funerals, Chaplaincies, etc.) and ways of sharing responsibilities.

Funerals:

Pastoral cover for colleagues: The Stonehaven ministers have some of the highest funeral figures in our Presbytery. We also provide pastoral cover for each other for at least eight weeks a year. This is compounded by the number of vacancies etc in the Presbytery.  

Rest homes and sheltered housing: with worship team covering 4 homes in the area on a regular basis. Also responsible for organising other churches into a rota.

Other homes and sheltered housing complexes do not receive much in the way of visitation and worship opportunities. 

Chaplaincies: The Mackie Academy, 3 primary schools plus a special needs school for 5-18 year olds . Also 3 cadet forces in the area. I am chaplain of the ATC.  Currently also chaplain of the BBs but this will sadly draw to close soon. This work is shared throughout the local church groups but there are still gaps.

Numbers involved in Christian nurture

Children

Up to 15

8 regular

Young adults

16 - 24

nil

Adults

25+

None at enquirers groups

Bible Study: 8

2011

2012

2013

2014

2015

Total income (1) from Financial Schedule

108,971

95,312

85,706

82,459

76,913

Total offerings (2) from Financial Schedule

84,258

67,149

63,914

60,594

56,977

Cong Roll as at 31^st Dec

Per capita giving (3)

743

113.40

675

99.48

630

101.45

598

101.33

578

98.58

Number of people giving under Gift Aid (4)

Ministries and Mission (5)

46,515

49,455

56,269

54,268

51,446

Balance in reserve funds

-      unrestricted

-       

-      total

84,200

89,058

96,292

101,150

84,367

89,225

175,287

180,145

185,493

190,351

2011

2012

2013

2014

2015

Total income: ”total receipts” from year end accounts exclude legacies

54,065

53,607

48,555

39,511

37,625

Total offerings: “donations” from year end accounts

32,087

34,640

30,838

23, 469

24,719

Cong Roll as at 31^st Dec

Per capita giving (3)

281

114.19

278

124.60

266

115.93

249

94.25

245

100.89

Number of people giving under Gift Aid (4)

Ministries and Mission (5)

24,754

26,319

25,051

24,411

23,139

Balance in reserve funds

Consolidated fund: sale of manse proceeds

22,601

27,295

22,580

27,346

25,890

30,746

15,537

20,393

480,025

11,193

16,050

485,311